I am accessing this resource in connection with my role within a life affiirming (pro-life) Pregnancy Help Organization. I understand that this resource is intended for a pro-life audience and is considered off the record. Additionally, I understand that my registration may be subject to cancellation (with a full refund of any fees paid) by Heartbeat International at any time and for any reason. I understand that all media inquiries should be directed to: firstname.lastname@example.org
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This valuable resource for life-affirming ministries will help you establish and evaluate policies and procedures. Legal Essentials™ also is intended to be a reference for handling unusual circumstances that can arise in your center’s operations.
A reality too often overlooked is anybody can sue anybody else for any reason at any time. The question is, "Can they win?" Using real-life examples and ministry-proven criteria, Legal Essentials is a legally sound, hands-on resource designed to help you set sensible policies and parameters, while giving you the framework to know when you need to seek legal help.
Many of the topics discussed in this manual are applicable for any non-profit organization, including pregnancy help centers, maternity homes, stand-alone post-abortion programs, adoption services, abstinence programs, and other pro-life ministries.
Chapter 1 Tax–Exempt OrganizationSection 1: Incorporation and Tax Exemption Section 2: Political Activities of a 501(c)(3) Section 3: IRS Tax Filings and Other Requirements Section 4: IRS Disclosure RequirementsSection 5: State Tax Issues Section 6: Excessive CompensationSection 7: The Sarbanes-Oxley Act Section 8: Mergers Additional Notes
Chapter 2 Staff ManagementSection 1: Recruitment and HiringSection 2: Application of non-discrimination laws Section 3: Employee Selection and ScreeningSection 4: New Employee ProcessingSection 5: Wage and Hour ConsiderationsSection 6: Providing Leave to Employees Section 7: Supervising Employees Section 8: Conflict Resolution Section 9: Discipline/Termination Section 10: Additional Staff Management IssuesSection 11: Volunteers Additional Notes
Chapter 3 Board Duties and ResponsibilitesSection 1: General Legal and Ethical Requirements Section 2: Board OperationsSection 3: Limiting LiabilityAdditional Notes
Chapter 4 Finances and Funding ProgramSection 1: Financial Practices Section 2: Fundraising PracticesChart: Charleston PrinciplesSection 3: Receipting PracticesSection 4: Charitable Campaigns and Government GrantsAdditional Notes
Chapter 5 The Four P’sSection 1: Protecting Personnel through InsuranceSection 2: Protecting Property Section 3: Protecting publicationsSection 4: Protecting PublicityAdditional Notes
Chapter 6 Reaching ClientsSection 1: General Principles of Client Marketing Section 2: Yellow Pages Advertising Section 3: Telephone/Hotline Protocol Section 4: Internet CommunicationsAdditional Notes
Chapter 7 Peer CounselingSection 1: General Peer Counseling GuidelinesSection 2: Peer Counseling on Contraception and Abortion Section 3: Peer Counseling on AdoptionSection 4: Post-Abortion Peer CounselingSection 5: Infant Safe Haven ProgramsSection 6: Beyond Peer CounselingSection 7: Clients with Special NeedsAdditional Notes
Chapter 8 Client ServicesSection 1: Service Disclosures and ReleasesSection 2: Pregnancy Tests Section 3: Offering Medical Services Section 4: Material AssistanceSection 5: Parenting ClassesSection 6: Childcare Services Section 7: Client Contact Outside Center Premises Section 8: ReferralsSection 9: Housing ClientsAdditional Notes
Chapter 9 Confidentiality and Client RecordsSection 1: Confidentiality Basics Section 2: Exceptions to Confidentiality Section 3: Special Cases Concerning ConfidentialitySection 4: Client RecordsAdditional Notes
AppendixArticles: Governance and Related Topics – 503(c)(3) OrganizationsTermiKNOWlogy – BylawsUnderstanding the IRS Form 990To Be or Not to Be a Religious Non-Profit: That is the Question Checklists and Charts: Auditing Practices Related to the New Form 990 Checklists and Charts: Child Abuse and Statutory Rape ReportingChecklists and Charts: State/Local Law/Practices Checklists and Charts: Shepherding Home ProvidersForms: Adoption Agency Meeting Disclaimer Forms: Adoption Agency Meeting DisclaimerSample Articles of Incorporation BylawsForms: Commitment of Care and Competence Forms: Employee Evaluation Forms: Employee Handbook AcknowledgementForms: Employee Self-EvaluationForms: Employment Separation AgreementForms: Furniture and Equipment Release from LiabilityForms: Media Consent and Release Form for Minors Forms: Media Consent and Release Form for Non-Minors Forms: Notice of Adverse Action Forms: Notification and Authorization for a Credit ReportPublic Information & Resources:Public Information & Resources: Federal Enforcers ListingPublic Information & Resources: Child Abuse Reporting State Hotline Numbers Public Information & Resources: Annual Electronic Notice for Small Organizations Public Information & Resources: How to Obtain a CLIA Cert. of Waiver BrochurePublic Information and Resources: Safe Haven Laws in the United StatesPublic Information and Resources: Useful Organizations and Websites Sample Policies: Abuse and RapeSample Policies: Compensatory TimeSample Policies: Confidentiality Sample Policies: Document Retention and Destruction Sample Policies: Employee HandbookSample Policies: Suspected Misconduct, Dishonesty, Fraud, & Whistle-Blower Prot
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