Exhibiting & Marketing

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Heartbeat International Conference

Heartbeat is the first, largest, most expansive network of pregnancy help in the world, serving nearly 3,000 pregnancy help locations on every inhabited continent that provide alternatives to abortion. 

It is thanks to the passion of people like you, and your organization, who help keep our conference costs low to attendees. Heartbeat will host fewer exhibits on-site this year to stay in accordance with Ohio's COVID event regulations. Because of this, exhibitors have the opportunity to connect more directly with attendees and share how your services can work for them.

As you may have seen, we are hosting both an In-Person Conference experience AND a virtual conference event—two conferences, simultaneously. This additional aspect of the conference allows us to continue to connect with all of the pregnancy help community, no matter the health or travel limitations.

With your In-Person Exhibit, you will have all the perks of the on-site Conference in addition to the opportunity to set up your Virtual Exhibit Space within the Conference Virtual Platform. This will allow you to gain access to our Virtual Conference attendees as well, increasing your reach to both audiences. You'll be able to capitalize on the learning opportunities within the Virtual Conference as well, which remains live for 21 days post-conference. 

We've included a Virtual Only Exhibit option as well. This allows you to connect with both the In-Person and Virtual attendees and have a presence throughout the conference via the Virtual Platform and app. You can showcase videos, brochures, answer questions, and host giveaways through your Virtual Exhibit Space. 

Heartbeat International's Annual Conference is a great opportunity to share innovative solutions to handle long-standing, familiar issues for the pro-life pregnancy help community.

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Sponsorship Opportunities

We have several sponsorship options from which to choose which allow for maximum engagement with conference attendees. All Sponsorship Levels include pre-conference, conference, and post-conference marketing for your organization. You can view the Sponsorship Levels and see all the perks of being a conference sponsor here

Exhibiting Opportunities

IN-PERSON + VIRTUAL Exhibit Space - $ 1,199.00 (space is limited)

  • 10' x 10' draped exhibit booth (Heartbeat will determine the location)
  • 8' high background and 8' high side-rail divider 
  • one 6' table
  • two chairs
  • one wastebasket
  • 7" x 44" booth identification sign
  • Virtual Exhibit Space within the Virtual Conference; can host video, brochures, and giveaways
  • Lead Generating Tool within the Conference App 
  • Access to both In-Person and Virtual attendees through the Conference App
  • One (1) registration to the Virtual Conference to access workshops for 21 days post-conference.

VIRTUAL Exhibit Space - $ 499.00

  • Includes Virtual Exhibit Space; can host video, brochures, and giveaways
  • Access to both In-Person and Virtual attendees through the Conference App
  • One (1) registration to the Virtual Conference to access workshops for 21 days post-conference.

button register as an exhibitor       button register as a sponsor

Additional Marketing Options

  • Exhibitor Passport Drawing (For IN-PERSON Exhibitors) - $ 399.00 
  • Literature Packet Insert - $ 249.00
  • Full-page Conference Program Ad (Full Color 8.5” x 11”) - $ 499.00
  • Half-page Conference Program Ad (Full Color 8.5” x 5.5”) - $ 249.00
  • 30-second Virtual Conference Commercial - $ 499.00
  • In-Person + Virtual Conference Commercial - $ 999.00

Note: The following changes were made this year for Exhibits to stay in accordance with Ohio's event regulations:

  • Reduced number of Exhibit Spaces
  • Limiting the number of booth representatives to one at a time (you may swap representatives)
  • No meal plans for purchase for exhibitors this year. There are restaurants located within the Conference facility and within walking distance. 

Note: Heartbeat International reserves the right to accept or deny, at its sole discretion, exhibit space to organizations that it deems inconsistent with or contrary to Heartbeat’s Principles.

Attendee Profile

Heartbeat’s Annual Conference is designed for ministry leaders, staff, board members, and volunteers of life-affirming pregnancy help centers, medical clinics, maternity homes, and non-profit adoption agencies, as well as professionals in the areas of medicine, counseling, social work, and education.  

  • Pregnancy Center Leadership
  • Pregnancy Medical Clinic Leadership
  • Maternity Home Leadership
  • Non-Profit Adoption Agency Representatives
  • Medical & Health Care Professionals
  • Volunteers
  • Board Members
  • Pro-life community members

Conference Location

Hyatt Regency Columbus
350 North High Street
Columbus, Ohio, United States, 43215
614-463-1234

Heartbeat Principles

Heartbeat International reserves the right to accept or deny, at its sole discretion, exhibit space to organizations that it deems inconsistent with or contrary to Heartbeat’s Principles:

***All exhibitors must abide by the Heartbeat Principles***

 

  • Heartbeat affiliates propose and offer, through education and creative services, positive choices for the woman challenged by pregnancy.
  • Heartbeat affiliates shall prefer and promote the value and place of sexual intimacy, children, and family building within marriage between one man and one woman.
  • Heartbeat affiliates’ services are personal, confidential, and non-judgmental.
  • Heartbeat affiliates shall not discriminate in their services on the basis of race, creed, color, national origin, age, or marital status.
  • Heartbeat affiliates shall not advise, provide, or refer for abortion or abortifacients.

 

Cancellation Policy

Understanding that we are living in a unique time where we have limited control, we are following Ohio's event guidelines very closely. Should the State of Ohio enforce regulations that make an in-person event impossible, all elements of the conference will be transferred to the Virtual Platform. Therefore, your sponsorship will be guaranteed on the Virtual Platform at the same level and any monies received beyond the cost of the Virtual Exhibit will be reimbursed within 30 days of the Conference.

If written notification of cancellation is received by April 9, 2021, all exhibitor monies, less a $75 processing fee, will be refunded. No refunds will be given after midnight April 9, 2021. All refund requests must be made in writing to This email address is being protected from spambots. You need JavaScript enabled to view it.

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Heartbeat International's Annual Conference is a great opportunity to share innovative solutions to handle long-standing, familiar issues for the pro-life pregnancy help community. We hope to see you there!

button register as an exhibitor        button register as a sponsor

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