***Please print for your records*** 

Thank you for submitting a workshop proposal for the 2027 Heartbeat International Annual Conference! Your proposal has been received, and we are grateful for your interest in sharing your experience and expertise with the pregnancy help community.

Each year, we receive many more workshop proposals than we have available workshop opportunities. Because of this, submission of a proposal does not guarantee selection.

Our team carefully reviews each proposal based on several factors, including the workshop description and learning objectives, the presenter’s credentials and expertise, evaluations from previous Heartbeat Conference workshops when applicable, and the overall needs and balance of the Conference program.

Please note that only the individual submitting the proposal is being considered as the primary presenter. Workshops should focus on providing valuable teaching, practical information, and meaningful takeaways related to your area of expertise. Presenters should not use workshop time to promote or solicit support for their own organization, products, or services.

Our team will be reviewing submissions over the next several weeks. You can expect to receive an email regarding the status of your proposal by October 30.

We appreciate the time and thought you put into your submission and, most of all, your heart for serving and strengthening the pregnancy help movement. We look forward to reviewing your proposal!

Key Dates to Remember

• September 1 – Call for Presenters opens
• October 2 – Deadline to submit workshop proposals
• October 30 – Proposal status notifications emailed
• November 13 – Deadline for selected presenters to confirm participation
• January–February – Workshop recording period for both in-person and virtual workshops (Due by March 1)
• March 31–April 2 – 2027 Heartbeat International Annual Conference

You will receive an email when a decision has been made regarding your workshop proposal. 

Agreed Upon Terms & Conditions

By offering a workshop proposal to Heartbeat International, Inc. (“Heartbeat”), you agreed to the following terms and conditions:

• All are welcome to submit a workshop proposal. Affiliation with Heartbeat International is not a requirement for submission, but Heartbeat affiliates may be given preference. 

• Because Heartbeat is blessed each year with more proposals than workshop slots, some people who submit proposals may not be selected to be a Presenter.

• Proposals will be evaluated according to the course description, learning objectives, how the proposal fits into the conference program, as well as your credentials and experience. Submissions should be practical, relevant, and compelling. Incomplete submissions might not be considered.

• If your proposal is selected, you will be notified at the contact information you provided and will receive additional information about registration procedures.

• Only the person submitting the proposal is being considered as a presenter. Therefore, if the proposal is approved, only the person who submitted the proposal may present, unless otherwise noted by Heartbeat. If you intend for multiple people to present, please include their names and information in your proposal. Heartbeat may request additional information.

• Workshop content and titles are subject to change. A Heartbeat staff member may contact you to discuss your workshop content or title.

• You agree not to promote materials that come into direct competition with Heartbeat and that all materials shall complement and be consistent with Heartbeat’s Mission, Vision and Principles.

• You agree not to promote or request support for your own organization or its services but to provide valuable information on your area(s) of expertise, including practices and takeaways that meet Heartbeat’s submission guidelines.

• You agree to focus on promoting life and the mission of the pregnancy help movement rather than a political or religious affiliation.

• Heartbeat does not compensate workshop presenters but may offer a discounted conference registration rate as a courtesy. Presenters will cover their own expenses, including but not limited to conference registration fees, travel and lodging.

• You agree to obtain permission from the owner of any intellectual property that is incorporated into the presentation before using it in the workshop. 

• Audio-visual equipment will be provided to presenters at the in-person conference, as needed.  Presenters at both the in-person and the virtual conference must provide their own laptops.

• If selected, both in-person and virtual presenters must provide a pre-recorded version of their workshop, due to Heartbeat no later than March 1st, 2027. Heartbeat is happy to assist you in completing this recording beginning January 5, 2027.

• If selected, and a PowerPoint will be part of your presentation, it should be uploaded to the Heartbeat App no later than March 1, 2027. You will receive instructions at a later date. If presenting In-Person, and you wish to supply slides in paper, you agree to bring sufficient handouts for participants. 

• The Heartbeat Conference will be recorded and photographed. Your submission and recordings of the Presentation made by any means or device, including your image, voice, the words you speak and materials you present at the conference, regardless of whether the same are protected by copyright, trademark or other intellectual property agreement,  may be reproduced and offered for sale by Heartbeat without compensation to you, as Submitter/Presenter from the sale of such recordings. 

• Heartbeat may make recordings available for educational purposes to their Affiliates or other life-affirming organizations. You agree that your participation in this conference and Heartbeat’s use thereof (including any use of a photograph in Heartbeat publications or websites), will not constitute a violation of your rights of privacy and/or publicity. 

• You hereby release Heartbeat International, any of its affiliates or assigns, their directors, officers, agents, employees and volunteers, from any and all claims of any kind on account of such use. You further agree not to make recordings of your workshop presentation, including your image, voice, and words spoken by you at the Conference by any means or device.

• You agree not to post a recording of your presentation online either before or after the Conference (whether in person or virtual)

• If you choose to promote the event online, you agree to contact Heartbeat first to coordinate publicity efforts.

If you have any questions at all, please contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..